Contractor hours approved, closed, and checked against the invoice — no spreadsheet.
Free 1-month trial, no card required, for up to 5 users. Weekly timesheets, manager approval, an immutable monthly close, and invoice checks — all in one place, with live updates for approvers.
From time entry to payment, in four steps.
- 1
Contractor logs the week
Hours by project and task, right in the weekly grid.
- 2
Manager approves
Weekly approval in one click, with no emails getting lost.
- 3
Month closes
An immutable snapshot: the number can’t change afterward.
- 4
Invoice gets checked
The contractor sends the invoice, finance compares it with the calculated amount, and pays.
Everything you need to close the month with confidence.
Weekly timesheet
Log hours by project and task, with overtime flagged automatically.
- Hours by project and task, day by day
- Overtime flagged automatically
- Submit the week for approval
Manager approval
Weekly approval flow — no spreadsheets, no lost emails.
- One queue with every week waiting
- Approve each week in one click
- No spreadsheets, no lost emails
Immutable monthly close
One closed, auditable number per month that never changes after the fact.
- Hours and amount consolidated by project
- The number never changes after closing
- Auditable history for every month
Side-by-side invoice check
Compare the calculated amount with the amount reported on the invoice, with a justification whenever they diverge.
- Calculated amount next to the reported amount
- Justification recorded whenever the amounts diverge
- Finance pays with confidence
Exportable reports
Excel, PDF, and CSV exports, by client, project, or period.
- Excel, PDF, and CSV in one click
- Filter by client, project, or period
- Detailed or summary view
Real time
Whoever approves sees the submission appear without reloading the page.
- Submissions show up without reloading
- Approved and pending hours at a glance
- Amount trend for the month
The moment one side acts, the other sees it.
No page reload: the contractor’s submission shows up in the manager’s queue the moment it happens.
The card changes from "Awaiting approval" to "Approved" the moment the manager confirms — no page refresh needed.
Your data and your team’s data, safely kept.
Hours, amounts, and invoices are sensitive information. Here is how we protect them, in plain language.
Your company’s data is yours alone
One company’s hours, amounts, and invoices never show up for another company: isolation between companies is on by default across the whole system.
The server applies a company filter to database queries by default.
Every company gets its own encryption key
Invoices and other files you upload are encrypted with a key that belongs only to your company.
AES-256-GCM; master key kept in a managed key vault, outside the database.
HTTPS-only access to the app
Horae Track’s public address only accepts secure connections (HTTPS), so everything you and your team send and see is protected in transit.
HTTPS-only (TLS) at the public edge, with a redirect on the API.
Only invited people get in
Nobody can join your company on their own: the owner invites the team, and each person only reaches what their role allows.
Single-use invitation links with an expiration date; sign-in through Auth0; owner, manager, finance, and contractor roles.
Monitoring without personal data
The technical logs we use to keep the system running contain no names, emails, or amounts.
Telemetry with an automatic filter that strips emails, personal and company ID numbers, and other personal fields.
One simple price, per user.
Start with a free 1-month trial, no card required, for up to 5 users. After the trial, choose monthly or annual.
Billed per active user (owner included). After the free trial, a subscription is required to keep using Horae Track.
Stop chasing spreadsheets and invoice PDFs.
Start now: 1 month free, no card required, up to 5 users.
Frequently asked questions
Does a contractor need to create their own account? +
No. Only the company owner creates the account; the rest of the team joins by invitation.
Which countries does Horae Track work in? +
Any country — the product is global and each company sets its own currency.
Is there a free trial? +
Yes: a free 1-month trial, no credit card, for up to 5 users (including the owner).
How much does it cost after the trial? +
$10.00 per active user per month, or $100.00 per user per year on the annual plan — see the pricing section above.
How does invoice checking work? +
The contractor uploads their invoice after the month closes; finance compares the calculated amount with the reported amount and records a justification when they diverge. Horae Track doesn’t issue invoices.
Is my data secure? +
Yes — dedicated authentication and access scoped to your company. For details, see the Security section above and the Privacy Policy in the footer.